Improving Efficiency in Procurement and Finance Workflows
At Ståthöga Ma Teknik AB, I supported both operations and finance by improving workflows, clarifying responsibilities, and enhancing the use of ERP systems. My contribution focused on reducing inefficiencies in procurement and invoice management while ensuring smoother collaboration across departments.
By mapping responsibilities and optimizing document flows, I improved clarity in the procurement process and reduced bottlenecks in finance operations. I also identified opportunities to better utilize the ERP system, ensuring information was more transparent and easier to track.
The challenge
As a growing technical company, Ståthöga faced challenges in managing procurement, finance, and documentation processes. Workflows often lacked clear ownership, and manual steps in invoice handling and procurement slowed down operations, creating risks of errors and delays.
Process
My work was centered around analyzing existing workflows, identifying inefficiencies, and proposing concrete improvements:
I streamlined purchase order routines, clarified responsibilities between departments, and ensured better tracking of orders through the ERP system.
I supported the finance team by improving invoice processing routines, reducing manual errors, and ensuring smoother reconciliation with procurement data.
I mapped document flows to highlight redundancies and proposed a clearer structure for version handling and ownership, which improved accountability.
Result
The improvements I contributed to enhanced efficiency in both procurement and finance, reduced unnecessary manual work, and strengthened collaboration between departments. My work created lasting structures that supported more reliable operations as the company continued to grow.
